To request payment of an invoice, reimbursement for expenses, or debit card authorization, complete and submit the Online Reimbursement Form along with receipts/invoice to the PTO mailbox in the front office. Requests must be submitted within fourteen (14) days of initial expense to be eligible for reimbursement. Requests submitted after 14 days may be approved at the Treasurer's discretion. Questions? email: Pinkerton PTO

For debit card authorization requests, please review the Debit Card Procedures that must be followed.

Due to its tax-exempt status, the PTO does not pay or reimburse for sales tax. The Texas Sales and Use Tax Exemption Certification (copies also available in the PTO Box) can be provided to any vendor as proof of the PTO’s exemption.

Deposits of Cash or Checks:

All deposits of cash and/or checks from sales conducted at a school event must be submitted to the Assistant Treasurer along with the PTO Sales Deposit Form (copies also available in the PTO Box). Two PTO members, one of which must be the Treasurer/Assistant Treasurer, must count all cash and checks and sign the form. Please see the detailed PTO Deposit Procedures that must be followed.

Cash Box and Credit Card Swipers:

The Treasurer can provide a cash box for school events where sales will be conducted. To request petty cash, complete the Online Cash Box Form. Please provide at least 48 hours’ notice.

Audit:

An independent review of the books and records of the PTO is conducted annually using the Financial Review Checklist. The most recent financial review (FY end 6/30/2022) can be found HERE.

PTO Mail Box:

Checks for deposit or other similar items may be left in the PTO Box in the front office by placing the item in a sealed envelope addressed to the PTO Treasurer. Please also follow this up with an email to Pinkerton PTO noting what you have placed in the box for the Treasurer.

Other Documents and Forms:

PTO Bylaws

Donation Receipt